CheckinGuest · guest-facing
Foreign Police reporting that happens without you.
Approved by the Czech Police for automated UbyPort filing.
Guests check in from their phone before they arrive. CheckinGuest reads the passport they photograph, fills the form, and files every foreign guest with the police overnight, in the format the authorities require.
Try the check-in9:41
✓
Filed with the Foreign Police
3 guests · Best Spot Hostel · 12 March
REF 2026-03-12-BSH-0417
House book updated automatically.
Kept for six years, ready for inspection.
Kept for six years, ready for inspection.
How it works.
01
Guest scans passport
The phone camera reads the machine-readable zone before arrival.
02
System validates and fills the form
Name, date of birth, nationality, document number and expiry, ready to confirm.
03
Record files overnight
Sent to the Foreign Police in the exact format the authorities require.
Everything CheckinGuest does
In the order a guest meets it.
01
Online check-in before arrival
A link, a surname, a date. The guest finds their booking and fills in their details before they land.
02
Passport scanning
They photograph the passport or ID and the form fills itself: name, date of birth, nationality, document number, expiry. A whole booking party registers together.
03
Automatic Foreign Police reporting
Every foreign guest is filed overnight, in the exact format the authorities require, with no staff involvement.
04
Rejection handling
A rejected record names the guest and the reason in plain Czech. One correction on one screen and it resubmits itself. Nothing is silently sent twice.
05
City tax
Calculated per guest, per night, with exemptions applied automatically and collected during check-in.
06
Door unlocking
The guest opens their room from the app with one button, or reads a keypad code.
07
Chat
One-to-one messaging with reception, plus a group chat for everyone staying at the property.
08
Events and welcome coupons
Guests browse pub crawls, tours and parties and buy tickets in the app. Each guest also gets their own QR coupon, a free drink or similar, scanned and redeemed by staff.
The duty
Every foreign guest must be reported to the Foreign Police.
It is a duty on the property, not on the guest. Almost every hostel in Prague still does it by retyping passport details into a government form, every day.
3
working days from check-in to file the record with the authorities.
6
years the house book must be kept and produced on inspection.