Excel works. Until it doesn't.
Most operations teams don't have a data problem. They have a coordination problem.
Everything a manager actually needs.
Built around how operations teams really work, not adapted from enterprise software that was never meant for you.
Staff management
Track who's working, when, and what they're doing. Roles, schedules, and performance in one place.
Shift scheduling
Build shifts, lock months, track hours. Contract-based payroll logic built in.
Maintenance & requests
Staff submit issues, managers approve and track. Nothing falls through the cracks.
Cash & accounting
Cash drawer tracking, denomination counts, shift-by-shift reconciliation.
Performance & reports
Activity logs, staff performance tracking, monthly reports. Data that actually helps you make decisions.
Role-based access
Managers see everything. Staff see what they need. Nothing more.
Up and running in one day.
No IT department needed. No six-week onboarding. We set it up, your team logs in.
We configure your workspace
Tell us your properties, departments, and team. We handle the setup. You're operational the same day.
Your team logs in
Staff get access based on their role. Housekeeping sees their tasks. Managers see everything. No training needed.
Replace the spreadsheets
Shifts, inventory, maintenance, cash, and payroll. All in one place. Excel stays closed.
We built APPROPS because we needed it ourselves.
“We were managing four properties across spreadsheets, WhatsApp, and sticky notes. It worked. Barely. So we built something better.”
APPROPS started as an internal tool for Prague Retreat Management, a short-term rental operation running four properties in Prague. We needed to coordinate shifts, housekeeping, parking, maintenance, cash, and guest compliance. Nothing on the market was built for how operations teams actually work.
So we built it ourselves.
Every module in APPROPS exists because we needed it. Every workflow is based on real operational pain, not on what a product manager thought managers might need.
We're a small team based in Prague. We still run operations daily. That's not a marketing line. It means when something breaks or something's missing, we feel it too.
If your team is held together by spreadsheets, WhatsApp, and hope, we built this for you.
One platform. Every department.
Purpose-built modules that talk to each other, not a collection of generic forms with new labels.
Shifts & Scheduling
Contract-aware shift builder with lock/unlock months, hour tracking, and payroll export.
Maintenance & Requests
Staff submit, managers approve, orders get placed. Full audit trail.
Inventory
Track stock across locations. Set low-stock alerts. Know what you have before you run out.
Reports & Activity
Every action logged. Monthly reports. Staff performance points. The data you need at the end of the month.
Chat & Communication
Real-time messaging between staff and managers. Direct messages, property group chats, manager broadcasts. No more WhatsApp groups for work.
Parking & Resources
Manage shared resources: parking zones, vehicles, and equipment. Reservations, availability calendar, conflict prevention.
Straightforward pricing.
One plan per workspace. No per-seat fees. No module add-ons. Contact us for a quote.
Priced per workspace. Scales with your team size and number of locations.
Setup included
We configure everything. You don't touch a settings page.
No long-term contract
Month-to-month. No lock-in.
Built for your industry
Hospitality, gastronomy, HR, retail operations. If your team runs on spreadsheets, APPROPS replaces them.